Whatever your reason for putting words on the page, and whatever your style, there are some universal tips that will help you tailor your message and improve your writing:

1Be clear about your purpose
1 肯定说明事后

The most basic question to ask yourself before you start is why you are writing. In an academic essay or assignment, your purpose is to convey information and facts and draw conclusions. In a letter of complaint you will be looking for a specific result, such as a refund. Keep your purpose in mind at all times to avoid going off topic. Even better: write it down in as few words as possible, print it out, and keep it next to you as you write.

2Choose the appropriate style
2 寻找紧身的情况和形式

In conversation, we instinctively adapt what we say and how we say it to suit the people we are talking to. We talk to our manager or lecturer in one way, to friends in another, and so on. For good writing it is essential to do the same: choose a writing style and words that the people for whom you are writing will feel comfortable with and react well to.

3Start with a plan
3 拟稿概要

Far too often people write without a plan. The result is often disjointed writing, with parts that don’t connect. Whether you are writing a 10,000-word report or a letter of complaint, creating a clear plan and structure is the crucial first step to getting your message across quickly and in the most effective way. Mindmapping, or organizing information visually with diagrams, can be a useful tool.

4Write for readers, not yourself
4 写给浏览着看而并非旁人

Your aim in writing is to communicate ideas and information to other people, and you must keep that in mind with every word and sentence you write. Becauseyouhave a clear idea about what and why you are writing, it is easy to get carried away and include information that is important to you only—and nobody else. If you write it you could well be wasting your time and other people’s.

5Guide readers through what you write
5 教导浏览着博览

Your task is to help readers understand your message quickly and precisely. To do this, it is necessary to show them clearly how the different parts relate to each other. Each sentence, each paragraph should be relevant to what comes before and what comes after. You should use words and phrases that connect or contrast to show these connections, for example,as a result,in this way,in contrast. Informative headings also help readers follow your train of thought, so don’t be afraid to use them.
写进程中你的义务是互利浏览着较快万无一失地分解你的题。对此,有必要向浏览着洞若观火地说说每家官能若何连结。每家语句、每家篇都应与上下文波及。你应应用独联系或独转机的褒义词或说话来连结,如:as a result(事后是),in this way(然),in contrast(背道而驰)。小标题也应该互利浏览着跟上你的观点,应该试着用一用。

6Use passive verbs appropriately
6 合理健康应用消沉语态

In certain types of writing, such as scientific contexts, passive verbs are appropriate and widely used. But in more general writing people often use them inappropriately, or overuse them. The problem is that they can make writing sound impersonal when it needs to be personal because they highlight the action rather than the person performing it. But very often who is performing the action is a crucial part of the message.